Engage in Improving the Management System

To actually improve management you need to engage in continual improvement of your management systems. This requires doing the hard work of challenging complacency. The job of those improving the practice of management is not to make everyone happy and just ignore that the words about improvement are not actually carrying through to changes in behavior.

Do Executives “Get It?”

So many times executives spout the importance of new initiatives like wellness programs, safety programs, or improvement projects like Lean, Six Sigma, etc. They talk about how great they are and how everyone should embrace them so the company can improve, but when push comes to shove, their actions indicate they really don’t believe in them.

If you are trying to bring about change you need in-process indications of actual success at improving the management system. Instead it seems to me, most of the time, the focus is on spinning what is being done to convince others that what is being done is good. This is not helpful and not useful.

Without in-process indications of how the movement to a better management system is performing the pattern is all too common. People want to show they are doing a good job (which often includes not being too negative – because if they criticize results they can be branded as negative). So instead we end up with actions that would be used if one assumed that while we had problems with the last 4 management fads we implemented, now we have this wonderful new idea it will avoid all the problems.

So we start our new process, and write up reports and presentations for meetings talking about our successes. We are careful to ignore any warning signs. Then, after 1, 2… years (in a good economy this can last quite a bit longer), the boss says the results are not improving, this isn’t working. Everyone quickly agrees and the improvement effort is dropped. Usually there will be a period of time taken until and a new fad is found that everyone agrees is wonderful for 2-5 years until they then all agree was a failure. Repeat for the rest of your career.

To break this cycle and actually continually improve we can’t go along with the in-process indications that the management improvement system is not really working. We need to seek out indications that it is not working and address those issues and build a strong continually improving management system.

Related: Management Advice Failuresflavors of management improvement effortsmanage what you can’t measureFederal Government Chief Performance Officer (a specific example of the repeated failure to improve), just pretending the failures in the past didn’t exist doesn’t help the current effort

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Why Lean is Different

[the broken link to the embedded video was removed]

Short webcast by Michael Ballé discusses what makes lean manufacturing different: going to where the work is done, standardize processes (from the gemba view), practice respect for people and continually improve. Lean thinking focuses on achieving better results and through that process improves trust and teamwork internally, as well as better supplier and customer relationships.

Related: Non-technical Control Chart WebcastMihaly Csikszentmihalyi: Creativity, Fulfillment and Flowlean management, books, articles…

Posted in Management, Process improvement, Psychology, Quality tools, Respect, webcast | Tagged , , , , , , , , | 2 Comments

Management Improvement Carnival #128

The management blog carnival is published 3 times a month with select recent management blog posts. I also collect management improvement articles through Curious Cat Management Articles, you can subscribe via RSS to new article additions.

  • Resist your machine thinking! [the broken link was removed] by Jeff Liker – “To maintain consistent output, one must continually adjust the system to changing environmental conditions. This is called dynamic homeostasis in systems thinking, or running to stay in place. … Maintenance comes from having clearly defined standards, observing carefully for deviations from those standards, and then developing and implementing countermeasures to eliminate the deviations.”
  • 5 lessons from an Information Architecture career by Martin Belam – “Over the years I’ve learned that pragmatic UX that gets software shipped is more valuable than perfecting your pre-build documentation.
    This lesson is very much tied up with the ideas of progressive iterations, and improving things from the base of a ‘minimum viable product’… There is nothing less compelling than shipping nothing at all.”
  • Pop quiz: Lean-ify this iPad case by Kathleen Fasanella – “Here is a summary of the specific items you mentioned: Having the work piece, waste can, tools and equipment arranged optimally. Component placement was (mostly) eyeballed, several suggested jigs or templates for layout. David suggested notching for more efficient placement. The fabric covers should have been cut with rounded covers to eliminate the messy and wasteful step of hand trimming.”
  • Demystifying the Product Owner by – the product owner leads product discovery: “to help identify and describe requirements, and to ensure that the product backlog is ready for the next sprint planning meeting. It also means that the product owner has to engage in product planning, visioning and product road mapping…”
  • [the broken link to the embedded video was removed] Gary Hamel at Dell: How can IT organizations adapt?
  • Working in the cracks in the system [the broken link was removed] by Wally Bock – “Use the situation as an opportunity for conversation. Talk to John in private. Tell him you’ve noticed that he’s been coming in late and tell him why that matters to you and to the team. After you say that, wait for John to speak next.”
  • Continue reading

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Quality is Made in the Board Room

Dr. Deming stated “Quality is made in the board room,” page 202 Dr. Deming: the American who taught the Japanese about quality. I believe, once the board and executive leadership has put in place the right management system (one that respects people, continual improves using a standardized improvement process (that itself is being improved), practices evidence based management, focuses on customer value, improves processes rather than blames people, builds the capacity of the organization over time…) then quality is everyone’s responsibility.

image with quote text: "Quality is made in the board room, A worker can deliver lower quality, but she cannot deliver quality better than the system allows… Exhortations not only have no long-term effect, but eventually they backfire"

Executive leadership can’t do it themselves. Making it everyone’s responsibility after the system allows everyone to participate effectively is sensible. That does not, in any way, excuse blaming those stuck in a bad system for failures they didn’t heroically overcome.

Related: The Two Pillar of the Toyota Way: continuous improvement and respect for peopleDr. Deming on ManagementBooks on Applying Deming’s ideas

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Finding, and Keeping, Good IT People

Finding good IT people, wherever you located globally, is hard. Waiting for the good IT people to apply for positions, is not likely to gain enough good candidates.

To get really good IT people you need to actually manage your current IT staff properly. Then word will get out that your organization is not run by pointy haired bosses (phb) and good IT people will be open to joining. This obviously is not a quick fix. But this practice is the key. This is just respect for people with a eye on the special needs of creative IT people.

If you do this you will also reduce turnover. That doesn’t help in recruiting people, but it solves the underlying problem recruiting is meant to deal with – having staff to do the work. Making your environment tech employee friendly has the benefits mentioned above and will reduce turnover.

Like many issues when examined systemically the most important factors to deal with the recruiting problem are often not directly looking at the problem at hand. Now there are sensible actions to improve the recruiting process. Take a fundamental look at the hiring process and think about some real changes – how about trying people out first, not determining staffing primarily on judgments based on how well then interview. Don’t have silly prerequisites. Why do you need a college degree for an IT job? Or why require specific degrees, like a computer science degree, and exclude others, for example, an online IT degree. Might specific college experience be helpful? Yes. Might someone without it be a great employee? Yes.
Continue reading

Posted in Career, IT, Management, Software Development | Tagged , , , | 3 Comments

Toyota Kata Song – The Times They Are Changing

Very well done song, Toyota Kata – Managing by Means, by Doug Hendren – to the music of “The Times They are A-changing” by Bob Dylan. Doug sounds impressively similar to Dylan and the words are actually wonderful.

Managing by results, it don’t work anymore. Don’t stand in your office, go to the shop floor

to really improve you must iterate, see our problems as treasures before its too late, and eliminate waste, whether little or great. Take baby steps up to your dreams. And gradually reach a more flexible state if we want to manage by means.

Via: Lean Blog

Related: Toyota Kata (book)Learn Lean by Doing LeanThey Will Know We are Christians By Our LoveIf Your Staff Doesn’t Bring You Problems That is a Bad Sign

Posted in Creativity, Lean thinking, webcast | Tagged , , | 2 Comments

Management Improvement Carnival #127

photo of Cliff Palace at Mesa Verde

Photo of Cliff Palace at Mesa Verde by John Hunter.

The Curious Cat Management blog carnival highlights recent management blog posts 3 times each month. The posts generally focus on the areas I have focused on in the Curious Cat Management Guide since 1996 (Deming, agile software development, systems thinking, lean manufacturing, customer focus…).

  • Jim Womack, lean blog podcast #116 – Great, as you would expect. Includes a great explanation of the problems that have made adopting lean ideas in medicine, which somewhat counter-intuitively includes the reluctance to use the scientific method/pdsa to examine results.
  • What Larry Page really needs to do to return Google to its startup roots – “If your company has to have ‘No meetings Thursday’ then you’re doing it wrong. How about ‘No meetings except for Thursday’… Having to launch a simple service in multiple datacenters around the world, and having to deal with near-weekly datacenter maintenance shutdowns is unacceptable for an agile startup. Startups need to focus on product, not process and infrastructure.”
  • Don’t forget what it’s like to be 10 by Richard G Russell – Your job isn’t telling them what to do. 80% of your job is understanding what your team does, and what they need to accomplish their job; then helping them do it.
  • Relationship between Process and Innovation by Jeffrey Phillips – “Let’s distinguish between effective processes that accelerate innovation and those failed processes that either weren’t meant to accelerate innovation or weren’t the right processes for innovative ideas to begin with.” [Curious cat 2007 post: Process Improvement and Innovation
  • Surfacing Problems Daily by Jamie Flinchbaugh – “When it comes to building a problem-solving culture, one of the most important traits is being able to surface problems quickly and face them honestly.”
  • How to start a movement in your company – by David Choe – “So, here I am to tell the tale and advocate for good leadership, clear vision, constancy of purpose, and true empowerment.”
  • Continue reading

Posted in Carnival, Google, Management | Tagged , , | 1 Comment

Innovation in Thinking and the Web

Investing time and effort to attract “the right kind” of contributors to a news site

He thought we needed to make the same shift with our users – instead of seeing having to engage with them digitally as a time-consuming and resource eating problem, we should be seeing our audience as an asset to the brand. Any online organisation that doesn’t include readers in the production chain is inherently inefficient.

I agree. And I think this is a good example of an organization needing to adapt to the changing environment. I thought about what I would do if I ran a news site and how I would try to take advantage of the possibilities to increase engagement using internet technology.

I do think if I was trying to increase engagement I would try to figure out how to highlight thoughtful commenters. I would probably try to look into something like the commenting system on Reddit (with Karma) and also the ability to follow commenters (like you can follow article contributers on Seeking Alpha). I would look at giving value back to good comments (maybe something like commentluv). I would definitely have a pages where you could view more comments by a commenter. I would try to set up categories and then list top commenters on local politics, local sports, health care… I would display in the order of popular comments (like Reddit) not just list in order made. There are lots of ideas I don’t see used (but I haven’t really thought about it until 5 minutes ago – maybe these are already widespread, or maybe I haven’t really though out why they wouldn’t work well).

I just remember a post here previously about a newspaper in Kansas that was taking some sensible actions, and seemed to get the value chain they were serving. I would also take a look at them if I were really going to do this for a news organization.

This blog has a failure miserable, engagement with readers. Hopefully I can work on improving that in the next year. My last post, Customer Focus and Internet Travel Search (is the effort of one of the 4 founders of Reddit).

Related: Joel Spolsky Webcast on Creating Social Web ResourcesJohn Hunter online (Reddit comments…)Delighting CustomersPrice Discrimination in the Internet Age

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Customer Focus and Internet Travel Search

The internet should make finding airline flight information easy. Instead it is a huge pain. Hipmunk has taken on the challenge of doing this well, and I think they have done a great job. This video provides an excellent view of both web usability and customer focus. This is a great example of focusing on providing customer value and using technology to make things easy – which is done far to little at most companies.

Related: Innovation Example (Farecast – which seems to have been bought by Microsoft and broken)Making Life Difficult for CustomersConfusing Customer FocusJoel Spolsky Webcast on Creating Social Web ResourcesCEO Flight Attendant

Posted in Creativity, Customer focus, Innovation, IT, Management, Process improvement | Tagged , , , , , , , | 4 Comments

Management Improvement Carnival #126

Mark Hamel is hosting the Management Improvement Carnival #126 on the Gemba Tales blog, highlights include:

Related: Dangers of Forgetting the Proxy Nature of DataManagement Redditmanagement and leadership quotes

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